Service jobs
—In this companyAccounts
Accounts
Invoices, bills, expenses, bank and reports.
You don’t have access to a company yet. Open the home page to create your first company.
This financial year
Posted entries up to today, in the currency of the top bar
Revenue, expenses and profit before tax
Last 12 months, this company
Cash in bank
Every bank and cash account, today
Outstanding invoices
—Posted customer balancesTeam members
—Employee directoryLeave requests to review
—Owner workspaceMoney across your companies
Posted invoices and bills still open, and every bank and cash account, in each company’s own currency
Getting startedA guided look at this demo organisation
See the whole story behind a job
Follow the work from the client’s budget to staff effort, agreed charges and the accounts.
The job at a glance
Create your first service job
Take the first tour
What this version includes
Version
Ready to explore
A home page with your apps, what needs your attention and money across your companies. Each app opens in its own tab: Accounts, Work Management, People Management, Payroll, Company Management, Approvals and Settings. The full standard chart of accounts, the account chosen on each invoice and bill line, expenses with receipts, bank accounts with statement import and reconciliation, and profit and loss, balance sheet, cash flow and aged debtor and creditor reports. Detailed customer and supplier records, jobs and time, staff costing, CSV attendance, employee logins, timesheets, self-service leave and delegated approvals. India payroll with payslips, invoice and credit note PDFs, email delivery and a client portal.
Still being built
Statutory return filing, budgets and forecasts, leave accrual, travel claims, appraisals and a packaged Windows application.
This is a working local preview, not a production or statutory-compliance release. Your UK and India sample companies remain available in the company selector.
Fictional demo data · view the salary and currency assumptions
The ABC example uses a single GBP company to show the workflow. Demonstration salaries of £200 / £320 / £800 correspond to the illustrative INR salaries at a fictional £1 = ₹100 rate; support costs and 180 planned hours are also sample assumptions. This is not an FX calculation or your India–UK group’s actual profitability. No invoices have been sent or money transferred.
Invoices
| Number | Customer | Due | Status | Total | Outstanding | Actions |
|---|
UK VAT calculation pilot: no VAT return or filing is produced.
More about this
Enable VAT in Settings › VAT settings before using tax codes. Credits use original item tax values. Input VAT is held for review.
New invoice
Not saved yet
Credit notes
Credits reduce an original invoice or bill. Reverse the latest active credit first when correcting a mistake. No money is transferred.
| Number | Original | Date | Net | VAT | Total | Status | Actions |
|---|
Customers
Your client directory for sales and service billing. A customer needs a billing email, an address and a country.
| Name / address | Contact | Country | Terms | Outstanding | Actions |
|---|
Suppliers
The businesses you buy from. A supplier needs a country and an email or phone number.
| Name / address | Contact | Country | Terms | Outstanding | Actions |
|---|
Expenses
Card purchases and direct debits paid straight from a bank account, with their receipts.
| Date | Payee | Status | Total | Actions |
|---|
Recording an expense posts it to the ledger at once. It does not move any money.
New expense
Posted to the ledger when you record it
All bank accounts
—Balance of posted entriesMoney in
—Posted receipts, transfers includedMoney out
—Posted payments, expenses and chargesStatement lines to reconcile
—Across all bank accountsBank accounts
Each bank account has its own ledger account. Import a statement, then match each line.
| Account | Ledger balance | Last statement balance | Reconciliation | Actions |
|---|
Reconcile
Bank account
Statement balance
—Latest imported balanceLedger balance
—Posted entries to the period endReconciled balance
—Matched and created linesLines to reconcile
—In this periodImport a bank statement (CSV)
| Date | Description | Amount | Status | Match or create |
|---|
Ledger entries not on the statement
Posted to this account in the period, with no statement line matched to them yet.
| Date | Description | Amount |
|---|
Payments and receipts
Every payment and receipt recorded against posted invoices and bills
| Date | Document | Contact | Amount | Status | Actions |
|---|
Profit and loss
Balance sheet
Cash flow
Direct method: money in and out of the bank accounts, grouped by the account on the other side of each entry.
Aged receivables
Unpaid posted sales invoices by customer, aged by due date. Foreign currency invoices are shown at their value in the company currency.
Aged payables
Unpaid posted supplier bills by supplier, aged by due date.
Group profit and loss
Every company of the group, translated into the currency of the top bar, with trading between them taken out.
More about this
You choose which companies make a group, and where each sits, in Company Management. Each company is translated month by month at the group’s monthly rate, else the average of the month’s daily rates. Sales between the group’s companies and the matching purchases are taken out. This report is for owners of every included company.
Consolidated
The group’s income and expenses at each month’s average rate and its balances at the closing rate, with trading and balances between its companies taken out.
More about this
No total is produced while a rate it needs is missing: the report says which. Any difference between the two sides of an intercompany invoice is shown, not hidden. This is a management consolidation, not statutory accounts, and it is before non-controlling interest.
Reporting currency
—Net ledger debits
—Net ledger credits
—Trial balance
—Trial balance
All posted entries| Account | Debit | Credit |
|---|
Accounting period control
Post a journal
Record a balanced entry between two accounts.
Journal activity
Most recent 100 entries| Date | Description | Amount | Correction |
|---|
Journal drafts for approval
Manual journals waiting for approval, and their outcome| Date | Description | Amount | Approval | Actions |
|---|
Audit history
Every change recorded in this company, newest first
| When | What | Detail | By |
|---|
This company is not in a group with another company
Intercompany invoices and cost-plus are between companies of one group. Put the companies in a group in Company Management, then come back here.
Open Company ManagementIntercompany invoices
Each pair is one group company’s invoice and the other company’s bill, posted, settled and cancelled together
| Invoice | Amount | India invoice | UK bill | Outstanding | Treatment | Status | Actions |
|---|
How posting and settlement work
Posting posts both documents together and checks again that the India GST profile (with a valid LUT for an LUT export) and the UK VAT status are recorded. Settlement records the UK company’s payment in pounds and the India company’s receipt in rupees at the amount actually credited; the difference from the invoice rate is a realised exchange gain or loss in India. The invoice and the bill are paid, cancelled and reversed here only, both at once: Accounts refuses to change one side alone. Reverse a settlement before cancelling a pair.
Cost-plus service fee
The India company’s posted costs for a month plus the mark-up: the month’s service invoice to the company it is placed under
| Cost | Account | Amount (₹) |
|---|
It reads the ledger only and creates nothing until you choose to create the invoice.
Mark-up and transfer pricing
The default mark-up offered each month
The safe harbour
Monthly rates
The agreed rate for each month, entered by you
| Month | Rate | Source |
|---|
Enter a monthly rate
One rate per month and pair, for example 1 GBP = 110.25 INR for September 2026
It translates income and expenses in the group reports and on Home; it does not revalue balances or post anything. A rate saved either way round is used.
Month-end revaluation
Restates this company’s open foreign-currency invoices and bills at the closing rate of a balance sheet date
What it posts
The company’s own rate table must hold a rate for the date, or the latest earlier rate within 7 days; another company’s rates are not used. The date cannot be in the future. Post every foreign-currency document of the period first: afterwards, documents, payments and cancellations dated on or before the revaluation date are refused. The unrealised exchange differences post as one journal to Exchange gains (4900) or Exchange losses (5900), and a reversing journal is posted for the next day, so each balance sheet date is restated afresh. Running it again for the same date does not post twice.
| Document | Type | Currency | Outstanding | Document rate | Closing rate | Carrying value | At closing rate | Difference |
|---|
Chart of accounts
Every account you can post to, with the reporting category that places it in the profit and loss or the balance sheet
| Name | Category | Status | Actions |
|---|
System accounts are used by invoices, bills, payroll and tax: they can be renamed but not switched off.
Add an account
Organisation chart
One chart of accounts shared by the companies of the organisation
More about this
A company that follows it takes its names, descriptions, VAT defaults and on or off settings, and keeps its own overrides (each with a reason). A company that is independent keeps its own chart. Type, category, statement, normal balance and the bank flag are never overridden.
Exceptions
What following still has to do or cannot do in this company. Nothing is posted around an exception.
Organisation accounts
A change here reaches every following company at once, except where a company overrides it
| Code | Name | Type | Category | VAT default | Status | Actions |
|---|
Only someone who administers the chart of every company can change it.
Tax estimate and financial year
The tax rate the reports estimate with, and the month your financial year starts
UK VAT settings
Your VAT registration, for the VAT on GBP invoices and bills
Invoice settings
What your invoice and credit note PDFs, and the emails that carry them, say about you
Logo
Printed at the top left of your invoice and credit note PDFs
No logo uploaded.